[PA System Hire]

Every Public Address hire booking is issued with a standard booking agreement and terms and conditions. These are found below.

1. The 25% deposit (if required) must be paid no later than 14 days after receiving the confirmation letter. After this, an additional £5 per day past the due date will be added to the final bill. The deposit is non-refundable.
    
2. Financial settlement of the remaining balance is to take place at the end of the hire by cash, or cheque made payable to ‘OTronics Media Services Limited’. If payment is not received after the hire, OTronics Media Services Limited will charge an additional £5 for each day past the due date until full payment is received.
    
3. Should OTronics Media Services Limited be temporarily rejected on arrival of the venue due to venue access difficulties etc, the full remaining fee is to be paid at the end of the hire.
    
4. Should additional hire time be required, add £15 per extra half hour.
    
5. Should there be a power failure upon arrival of OTronics Media Services Limited at the venue or outside location cancelling the event, 50% of the remaining fee is to be paid. Should a power failure occur at any point after the hire has started terminating the event, the full remaining fee is to be paid.
    
6. In the very unlikely event of OTronics Media Services Limited equipment failing during the hire prematurely terminating the event entirely, no remaining fee is to be paid. Full backup equipment will however be carried on site.
    
7. In the extremely unlikely event of OTronics Media Services Limited failing to attend the hire, the Client will not be expected to pay any remaining balance and in this instance only will any deposit be refunded (and any other monies received beforehand).
    
8. The Booking Form is proof of verbal or electronic agreement and shall include any other terms and conditions agreed before issuing. Any alterations need to be made by the Client or OTronics Media Services Limited and must be agreed by both parties.
    
9. OTronics Media Services Limited must be notified immediately if the hire has to be cancelled for any reason. If the cancellation occurs within 14 days of the scheduled event, the full remaining fee is to be paid.
    
10. The hire may be rescheduled to an alternative date (provided more than 14 days notice is given - see clause 9) for no extra fee should unforeseen circumstances arise, provided OTronics Media Services Limited are available.
     
11. The Client will allow suitable venue access and time for setting-up (one and a half hours, although this will vary depending on amount of equipment required), dismantling and removal of equipment (thirty minutes maximum).
     
12. The Client will ensure safe and adequate power is available (at least two 13 amp sockets). OTronics Media Services Limited will ensure equipment is electrically safe, Portable Appliance Tested (PAT) and is installed appropriately.
     
13. The Client will not expose or use any hired equipment in wet, muddy or other poor weather conditions.
     
14. The Client will ensure suitable supervision of its guests and assistants at the venue or outside event.
     
15. Due to continuing company development or temporary measure, OTronics Media Services Limited reserves the right to change equipment specifications as seen on the OTronics Media Services Limited website
    (http://www.otronics.co.uk) or discussed verbally without notice and to supply equipment of a similar design and specification.
     
16. Any third party using the hired equipment (microphones, cables etc) will do so with care and respect. OTronics Media Services Limited reserves the right to terminate the use of such equipment or the entire hire should any abuse of equipment occur.
     
17. The Client is responsible for ensuring that event location has any appropriate music licenses prior to the hire.
     
18. Errors and omissions excepted.

Safety Information: we are fully police-checked (Disclosure/CRB) for undertaking Young Persons events, carry Public Liability Insurance (£10 million policy) and all equipment is Portable Appliance Tested (PAT). Proof of these documents can be provided on request. Invoices and receipts for all payments available.

By signing below, you have read and accepted the Terms and Conditions above and confirmed hire details:

Signed & Dated (Client):

Please Print Name:

Signed & Dated (OTronics Media Services Limited):

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All content in this website is copyright OTronics Media Services Ltd 2000 - 2009. OTronics Media Services Ltd is registered in England No. 07033829. Director: Oliver Head